This is a public facing role which requires an organised, self-motivated individual with the ability to multitask. The appointee will be responsible for providing administrative support to our office personnel to ensure the smooth running of a busy office.
Key responsibilities:
- Providing administrative support to all departments which includes clerical activities such as copy and audio typing, scanning, filing, archiving and uploading invoices to the accounts system.
- Answering incoming calls and confidently deal with the enquiry, transfer the call or take accurate messages as required.
- Communicating effectively with internal and external parties.
- Responding to customer service emails in a timely manner.
- Providing support to the accounts and administration team, which includes activities such as scanning, filing, archiving and uploading of invoices to the accounts system - for the sales and purchase ledgers.
- Creating work flow tasks on KeyPrime Accounts and Property, ensuring tasks are created and assigned to the relevant department.
- Supplying essential paperwork to outlying departments.
- Scheduling and prioritising workload.
- Arranging incoming and outgoing post and ensuring that office supplies are adequately stocked.
- Providing a welcoming environment for all incoming visitors and clients.
The ideal candidate will:
- Have two years previous administration and reception experience with excellent attention to detail.
- Be fully competent on computers including Microsoft Office, Word and Excel.
- Have proven track record as a team player.
- Have excellent organisational skills with the ability to accurately and timely deliver tasks.
- Experience of payroll – desirable.
Remuneration, Working Hours & Holiday Entitlement
Rate of pay - £13.50/hour
The successful applicant will be entitled to join the pension scheme and the employer will contribute 6% of salary.
Working hours are 9am to 3pm Monday to Friday with a 30 minute unpaid break for lunch.
Holiday entitlement is 29 working days including Public Holidays.
The successful applicant will be expected to commence work as soon as possible.
Applications should be made in writing with a full CV to:
Mr D J Lord FRICS FAAV, Agent, Halifax Estates, Estate Office, Bugthorpe, York, YO41 1QG
or via
Bluetownonline
JOB DESCRIPTION
OFFICE ADMINISTRATOR
Introduction
Garrowby Estate is a traditional agricultural estate extending to 13,250 acres, located 13 miles east of York. The estate comprises the following:
Two principal houses
40 let farms
750 acre in-hand farm
Stud farm
1140 acres of forestry
140 let houses and cottages
Various commercial properties including a village pub
Garrowby Estate and three other estates owned by the Halifax family are managed from the Estate Office in Bugthorpe.
The Position
This is a public facing role which requires an organised, self-motivated individual with the ability to multitask. The appointee will be responsible for providing administrative support to our office personnel to ensure the smooth running of a busy office.
Key responsibilities:
- Providing administrative support to all departments which includes clerical activities such as copy and audio typing, scanning, filing, archiving and uploading invoices to the accounts system.
- Answering incoming calls and confidently deal with the enquiry, transfer the call or take accurate messages as required.
- Communicating effectively with internal and external parties.
- Responding to customer service emails in a timely manner.
- Providing support to the accounts and administration team, which includes activities such as scanning, filing, archiving and uploading of invoices to the accounts system - for the sales and purchase ledgers.
- Creating work flow tasks on KeyPrime Accounts and Property, ensuring tasks are created and assigned to the relevant department.
- Supplying essential paperwork to outlying departments.
- Scheduling and prioritising workload.
- Arranging incoming and outgoing post and ensuring that office supplies are adequately stocked.
- Providing a welcoming environment for all incoming visitors and clients.
The ideal candidate will:
- Have two years previous administration and reception experience with excellent attention to detail.
- Be fully competent on computers including Microsoft Office, Word and Excel.
- Have proven track record as a team player.
- Have excellent organisational skills with the ability to accurately and timely deliver tasks.
- Experience of payroll – desirable.
Remuneration, Working Hours & Holiday Entitlement
Rate of pay - £13.50/hour
The successful applicant will be entitled to join the pension scheme and the employer will contribute 6% of salary.
Working hours are 9am to 3pm Monday to Friday with a 30 minute unpaid break for lunch.
Holiday entitlement is 29 working days including Public Holidays.
The successful applicant will be expected to commence work as soon as possible.
Applications should be made in writing with a full CV to:
Mr D J Lord FRICS FAAV, Agent, Halifax Estates, Estate Office, Bugthorpe, York, YO41 1QG
or via Bluetownonline
The closing date for applications is 29th April 2022.
